Your Year Has Two Shapes. Automate for the Busy One.
Most automation is sold on hours saved per week, which is the wrong measure for a practice. Your problem is not a steady drip — it is that several weeks a year contain three times the work and you cannot recruit somebody in December and un-recruit them in February. The right question is not how much time comes back on an average Tuesday. It is whether the peak is survivable without everybody working late.
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Most of the crunch is waiting, not working
Ask a practice what the busy season consists of and the answer is rarely "doing the accounts". It is the queue in front of the accounts.
- Records that have not arrivedThe whole bottleneck, in one row
- Chasing the same client againPolitely, for the fourth time
- Receipts sent as photographsSideways, in a message thread
- Working out what is still missingPer client, by hand, repeatedly
- Answering “is mine done yet?”Interrupting the work being asked about
- The same client questions each yearAsked and answered, annually
Notice that five of those six sit on the client’s side of the desk, not yours. That is the finding that changes what you build: a practice trying to automate its own processing is optimising the fast part. The slow part is a person who has not sent their paperwork, and the thing that moves the peak is a chase that happens on time, every time, without a partner remembering to send it.
We automate the admin. We do not touch the judgement.
This needs saying early because the market is not saying it. We do not classify a transaction, decide a treatment, or produce anything that constitutes accounting or tax advice. Those are your professional judgement and your responsibility, and a tool that quietly makes them for you is a liability wearing the costume of a time-saver.
What we do build sits either side of that judgement: the request that goes out for missing records, the reminder that follows it, the sorting of what has arrived against what is still outstanding, the acknowledgement to a client asking where their return is. None of that requires an opinion about a number.
Where documents are involved, the honest description matters. Reading a photographed receipt and proposing a category is a draft for a person to confirm, not a decision. It saves typing, not thinking. Any supplier describing that as the tool doing your bookkeeping is describing something you should not buy.
And client data is a data decision before it is a technology one — where information goes, what is contracted not to be trained on, and whether a model needs to run somewhere you control. That conversation happens first, and our main AI automation page covers it properly rather than this page repeating it.
- ✓No classification, no treatment — Your professional judgement, not a tool’s.
- ✓Document reading is a draft — It saves typing, not thinking. A person confirms.
- ✓The chase is the highest-value build — It moves the peak, which nothing else here does.
- ✓Data decision first — Client records are somebody else’s money and somebody else’s privacy.
- ✓Nothing on this page is advice — We name no regulator and no filing date.
A practice automating its own processing is optimising the fast part. The slow part is a client who has not sent their paperwork.
What we build for a practice
Six builds, ordered by how much each one moves the busy season.
Record Chasing That Happens On Time
The request, the reminder and the escalation, on a schedule, per client, without a partner remembering. This is the build that moves the peak and it is usually the smallest one here.
What Is Still Missing, Per Client
A live picture of what has arrived against what was asked for, so nobody rebuilds that list by hand each week. Ordinary, unglamorous, and the thing people say they wish they had had sooner.
Document Intake From Anywhere
Photographs, email attachments, message threads and portal uploads landing in one place, named and filed. Reading them proposes a category as a draft; somebody signs it off.
Status Answers Without Interruption
“Where is mine?” answered from what is genuinely true, rather than by interrupting the person doing the work being asked about. Small, and it protects the deep hours.
Recurring Client Reporting
The pack that goes out monthly or quarterly, assembled from your systems rather than rebuilt by hand. Figures come from your software; we move and format, we do not calculate.
The Same Questions, Answered Once
A bounded assistant for the questions every client asks every year, drawing only on what your practice has already written and approved. It hands over when it is unsure.
What clients say
Real clients, quoted in their own words — published with their permission.
“Ghalib’s clear guidance has helped improve our website’s SEO performance.”
“It was a pleasure working with Ghalib and his team.”
“We’re very thankful to Ghalib and his team for building a fully-functioning website for our business.”
More of them, in full, on our reviews page.
— Our Proprietary Methodology —
The Visibility Framework™, applied in Accountancy
The method doesn’t change by market. What it’s pointed at does.
Audit The Hours
Where time actually goes, task by task, scored on volume, repetition and the cost of getting it wrong. Ends in a ranked blueprint with estimated hours saved — yours to keep either way.
Design The Guardrails
Before any building: what the agent may touch, where a human must approve, what happens when it is unsure, and which data is never allowed near a third-party model.
Build & Evaluate
One workflow at a time, in your accounts, scored against real examples from your business before it touches live work. Shipped early so it meets reality while it is still cheap to change.
Run & Improve
Monitored for cost, failures and quality drift. Models change, your business changes, and an automation nobody tends becomes a liability rather than an asset.
Honest, No-Nonsense Commitment
If the audit concludes that a task is not worth automating, we will tell you and refund the difference rather than build it anyway. And if a workflow we built does not hit the outcome we agreed in the blueprint, we keep working on it at no extra cost until it does or we take it out.
AI Automation pricing for Accountancy, in GBP
Quoted in pounds after the data conversation, because client records belong to somebody else and that decides what is buildable. Nothing here is accounting or tax advice, and we name no regulator or filing date on this page because which one applies depends on your business, and a sales page is the wrong place to find out.
The Chase
The one that moves the busy season.
- Scheduled record requests, reminders and escalation
- Outstanding-items view per client
- No client data leaves without the decision being made
Peak Ready
The usual one. Intake, status and reporting.
- Everything in The Chase
- Document intake from photos, email and portals
- Status answers that do not interrupt anybody
- Optional: bundle in SEO or Website Development
Practice-Wide
Several offices, or data that must not leave.
- Per-office workflows with shared standards
- Local model deployment where records must stay put
- Evaluated against your own cases before going live
- Optional: combine all 4 services for full-funnel growth
Every plan is scoped around your market — start with a free first look and we’ll recommend what fits, priced in GBP.
What you’re actually committing to
Most agencies keep this in a contract you only see after the sales call. We would rather you knew now, because it is the question everyone asks second — right after the price.
- The audit is credited, not sunkPay for the audit, and the full amount comes off the build if you proceed. If you don’t, the blueprint is still yours to hand to anyone else.
- A fixed build price after the auditQuoted once we know what we are building. If it takes longer than we estimated, that is our risk — the price only moves if you change the scope.
- You own everythingAccounts, API keys, workflows, prompts, evaluation sets, logs and documentation — all in your name from day one, and still yours if we never work together again.
- Running costs are yours and visibleAPI usage is billed by the provider directly to you. We never resell tokens or mark up usage, and you see the real number.
- The retainer is month to month30 days’ notice, no exit fee. Stop it and your automations keep running — you are simply maintaining them yourself.
- Human approval is the defaultAnything customer-facing or irreversible needs a person until the evaluation data justifies otherwise, and that decision is yours to make, not ours.
These are the terms as they appear in the agreement itself — nothing here is softened for the website. The full wording lives in our terms and conditions, and you get the agreement to read before anything is signed or invoiced.
Accountancy AI Automation questions, answered
Related AI Automation pages
Same service, different angle — by market, by service and by industry.
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